Proposals & Procurement

Current Proposals & Bids for Procurement

For further information on any of these bids, please call 434-977-2970 x-126. The Rivanna Authorities reserves the right to reject any or all bids and to waive any informality in the bids.

Rivanna Water and Sewer Authority

REQUEST FOR BID: MOORES CREEK ADVANCED WATER RESOURCE RECOVERY FACILITY (MCAWRRF) SLIDE GATE IMPROVEMENTS RFB NO. 369

Sealed Bids will be received by the Rivanna Water and Sewer Authority, hereinafter called the OWNER, in the Administration Building at the Moores Creek Advanced Water Resource Recovery Facility, 695 Moores Creek Lane, Charlottesville, VA 22902 until 4:00 p.m., local prevailing time on July 8, 2020 and then at said office be publicly opened and read aloud (virtually at the sole discretion of RWSA) for the following:

GENERAL CONSTRUCTION:  Includes replacement of UV weir gate slides, replacement of cast iron slide gates at the holding pond pump station, and addition of actuators to three gates and four valves at the headworks facility.  All work shall be as described or implied in the Specifications and indicated on the Drawings.

The foregoing description shall not be construed as a complete description of all work required.

Each Bid must be made on the blank forms provided in the CONTRACT DOCUMENTS and must be enclosed in a sealed envelope and the envelope marked: “MCAWRRF Slide Gate Improvements, RFB No. 369”.   Each Bid must be accompanied by a Bid security which shall not be less than five (5%) percent of the Bid amount.  No bidder may withdraw his Bid within 90 days after the date of Bid opening.

The attention of all bidders is called to the provisions of the State Law governing General Contractors and Sub-Contractors as set forth under Title 54.1, Chapter 11, Code of Virginia, as amended.  Bidders shall be governed by the provisions of said law insofar as they are applicable. The above mentioned provisions of the Code prevent the Authority from considering a bid from anyone who is not licensed in accordance with the provisions of the Code.  The Authority will therefore, not consider any bid unless the bidder produces evidence that he is duly licensed and registered in accordance with the provisions of the Code of Virginia.

A separate performance bond and payment bond each in an amount equal to one hundred percent (100%) of the Contract price will be required.  Carriers must be authorized to do business in the Commonwealth of Virginia.

The Owner reserves the right to reject any Proposal for failure to comply with all requirements of this Notice or of any of the Contract Documents; however, it may waive any minor defects or informalities at its discretion.  The Owner further reserves the right to reject any and all Proposals or to Award the contract which in its judgment is in the best interest of the Owner.

Pursuant to VA Code Section 2.2-4318, the Authority reserves the right, in the event that the bid from the lowest responsible bidder exceeds available funds, to negotiate with the lowest responsible bidder to obtain a contract price within available funds, which negotiations may include, but not be limited to, modifications to the scope of work, materials and equipment to be furnished, time for performance, price and other such terms as the Executive Director deems appropriate.

Pursuant to VA Code Section 2.2-4324, Bid results shall be subject to the Preference for Virginia Firms stipulation.

Contract Documents may be examined at the following locations:  Rivanna Water and Sewer Authority, 695 Moores Creek Lane, Charlottesville, VA 22902; Hazen and Sawyer, 4011 West Chase Blvd., Suite 500, Raleigh, NC 27607.

Digital copies of the Contract Documents may be obtained through the office of Hazen and Sawyer located at 4011 WestChase Boulevard, Suite 500, Raleigh, North Carolina, 27607, at no cost.  Inquiries should be directed to Mr. Brian Porter, P.E. at (919) 833-7152.

Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.

An optional virtual pre-bid conference will be held June 17, 2020 at 10:00 a.m. to review the scope of work and clarify any aspect of the work that may be in question.  Attendance of the virtual pre-bid conference is not mandatory.  To obtain a link to the virtual pre-bid conference, contact Michelle Simpson at the Rivanna Water and Sewer Authority at (434) 977-2970 x202, or Brian Porter at Hazen at (919) 833-7152.

The awarded contractor must certify that they do not and will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed or national origin.  Bidders must comply with the President’s Executive Order #11246, prohibiting discrimination in employment regarding race, color, creed, sex, or national origin, and Executive Order #12138 and #11625 regarding utilization of MBE/WBE firms.  Bidders must comply with the Civil Rights Act of 1964.

The Authority reserves the right to disapprove any subcontractor, supplier, vendor, surety or insurer proposed by a bidder for this Project for good cause shown.

REQUEST FOR BID: CROZET FLOW EQUALIZATION TANK AND PUMPING STATION UPGRADE - RFB No. 362

Sealed Bids will be received by the Rivanna Water and Sewer Authority, hereinafter called the Owner, in the Administration Building at the Moores Creek Advanced Water Resource Recovery Facility, 695 Moores Creek Lane, Charlottesville, VA 22902 until 4:00 p.m. (local prevailing time) on July 14, 2020 at which time they will be publicly opened and read aloud for the furnishing of all labor and materials needed to perform and complete the following:

SINGLE PRIME CONTRACT:  Includes construction of sanitary sewer interceptor upgrade from 18” to 24”, new pre-cast concrete 1.0 MG Crozet Flow Equalization Tank, and Crozet Pumping Station No. 4 upgrades including new pumps with variable frequency drives, PLC/SCADA system, and various other station improvements.

The foregoing descriptions shall not be construed as a complete description of all work required. Bidders will be allowed to visit the project sites as requested.  All visits shall be coordinated through the Owner’s contact: Mark Morrow at (434) 977-2970 Ext. 158 or mmorrow@rivanna.org. Contract Documents may be examined via QuestCDN (www.questcdn.com, Project # 7133430).

Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $15 by inputting Quest project # 7133430 on the QuestCDN project search page. Please contact QuestCDN at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with the digital project information.

A pre-bid conference will be held on June 18, 2020 via a web conferencing facility to review the scope of work and clarify any aspect of the work that may be in question.  The time and web conferencing sign-in information will be provided in an addendum three days before the conference.  Bidders are encouraged to attend and participate in the web conference.

Contact at the Rivanna Water and Sewer Authority shall be Mark Morrow (434) 977-2970 Ext. 158.

Contact at Greeley and Hansen shall be Mr. Jun Meng, P.E. (804) 204-2405

Click here for the Notice to Bidders. 

REQUEST FOR BID: Scottsville Water Treatment Plant LT2 Improvements - RFB No. 368

Sealed Bids will be received by the Rivanna Water and Sewer Authority, hereinafter called the Owner, in the Administration Building at the Moores Creek Advanced Water Resource Recovery Facility, 695 Moores Creek Lane, Charlottesville, VA 22902 until 4:00 p.m. (local prevailing time) on Wednesday, July 15, 2020 at which time they will be publicly opened and read aloud for the furnishing of all labor and materials needed to perform and complete the following:

GENERAL CONSTRUCTION: In general the Work of the Project includes removing portions of the existing GAC effluent piping system and furnishing and installing a new UV reactor, piping, fittings, and the associated electrical and SCADA components at the Scottsville Water Treatment Plant.

Digital image copies of the Bidding Documents are available at http://www.sehinc.com for a fee of $30. These documents may be downloaded by selecting this project from the BIDDING DOCUMENTS link and by entering eBidDocTM Number 7174319 on the SEARCH PROJECTS page. For assistance and free membership registration, contact QuestCDN at 952.233.1632 or info@questcdn.com.  Paper copies of the Bidding Documents may be obtained from Docunet Corp. located at 2435 Xenium Lane North, Plymouth, MN 55441 (763.475.9600) for a fee of $120.

The foregoing descriptions shall not be construed as a complete description of all work required. Bidders will be allowed to visit the project sites as requested. Site visits are recommended but are not mandatory. All visits shall be coordinated through Owner’s contact, Dyon Vega at 434.977.2970 ext. 170 or dvega@rivanna.org.

A non-mandatory pre-Bid conference will be held at 9:00 a.m. on Tuesday, June 30, 2020, online via GoTo Meeting.  Log-in information for the GoTo Meeting and a meeting agenda will be made available by addendum prior to the pre-bid conference.  Representatives of Owner and Engineer will be available to discuss the Project. Bidders are encouraged to attend and participate in the conference.

The Rivanna Water & Sewer Authority is closely monitoring the COVID-19 pandemic.  If any updates to bid opening dates, times, or mediums are necessitated, these changes will be made via Addendum

Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.

Each Bid must be made on the blank forms provided in the BIDDING DOCUMENTS and must be enclosed in a sealed envelope and the envelope marked: “Scottsville Water Treatment Plant LT2 Improvements (RFB No.368)”.

Bids shall be directed as follows:

Attention: Mr. Lonzy Wood, Finance Director

Re: Scottsville Water Treatment Plant LT2 Improvments, RFB No. 368

Rivanna Water and Sewer Authority

695 Moores Creek Lane

Charlottesville, VA  22902

Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. No Bids may be withdrawn for a period of 60 days after the date of Bid Opening.

The attention of all those providing Bids is called to the provisions of the State Law governing General Contractors and Sub-Contractors as set forth under Title 54.1, Chapter 11, Code of Virginia, as amended. Bidders shall be governed by the provisions of said law insofar as they are applicable. The above mentioned provisions of the Code prevent the Owner from considering a Bid from anyone who is not licensed in accordance with the provisions of the Code.

The Owner will therefore, not consider any Bid unless the Bidder provider produces evidence that they are duly licensed and registered in accordance with the provisions of the Code of Virginia.

Bidders must be authorized to do business in the Commonwealth of Virginia.

The Owner reserves the right to reject any Bid for failure to comply with all requirements of this Notice or of any of the Contract Documents; however, it may waive any minor defects or informalities at its discretion. The Owner further reserves the right to reject any and all Bids or to Award the contract which in its judgment is in the best interest of the Owner.

Pursuant to VA Code Section 2.2-4318, the Owner reserves the right, in the event the Bid from the lowest responsible Bidder exceeds available funds, to negotiate with the lowest responsible Bidder to obtain a contract price within available funds, which negotiations may include, but not be limited to, modifications to the scope of work, materials and equipment to be furnished, time for performance, price and other such terms as the Executive Director deems appropriate.

Pursuant to VA Code Section 2.2-4324, Bid results shall be subject to the Preference for Virginia Firms stipulation.

Bidders must certify that they do not and will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed or national origin, and so certify with the form included in the Bid. Bidders must comply with the President’s Executive Order No.11246, prohibiting discrimination in employment regarding race, color, creed, sex, or national origin, and Executive Order No.12138 and No.11625 regarding utilization of MBE/WBE firms. Bidders must comply with the Civil Rights Act of 1964.

REQUEST FOR BID: SUGAR HOLLOW DAM – RUBBER DAM REPLACEMENT RFB NO. 371

Sealed Bids will be received by the Rivanna Water and Sewer Authority, hereinafter called the OWNER, in the Conference Room in the Administration Building at the Moores Creek Wastewater Treatment Plant, 695 Moores Creek Lane, Charlottesville, Virginia 22902 until 4:00 p.m., local prevailing time on August 11, and then at said office be publicly opened and read aloud (virtually at the sole discretion of RWSA) for the following:

The Work comprises furnishing all labor, materials, equipment, supplies and services for the replacement of the rubber dam at Sugar Hollow Dam.  Work of the project includes site erosion and sediment control; site grading for construction access; removal of existing rubber dam and underlying protection fabric; installing a new protective fabric and a new rubber dam utilizing the anchoring system in-place; replacement of electrical and mechanical components; start-up testing and training; and site restoration and permanent stabilization.  The Work shall include all work necessary to render the facilities complete and operational.

The foregoing description shall not be construed as a complete description of all work required.

The attention of all bidders is called to the provisions of the State Law governing General Contractors and Sub-Constructors as set forth under Title 54.1, Chapter 11, Code of Virginia, as amended.  Bidders shall be governed by the provisions of said law insofar as they are applicable.  The above-mentioned provisions of the Code prevent the Authority from considering a bid from anyone who is not licensed in accordance with the provisions of the Code.  The Authority will therefore, not consider any bid unless the bidder produces evidence that he is duly licensed and registered in accordance with the provisions of the Code of Virginia.

A separate performance bond and payment bond each in an amount equal to one hundred percent (100%) of the Contract price will be required.  Carriers must be authorized to do business in the Commonwealth of Virginia.

The OWNER reserves the right to reject any Proposal for failure to comply with all requirements of this Notice or of any of the Contact Documents; however, it may wave any minor defects or informalities at its discretion.  The OWNER further reserves the right to reject any and all Proposal or to Award the contract which in its judgment is in the best interest of the OWNER.

Pursuant to VA Code Section 2.2-4318, the Authority reserves the right, in the event that the bid from the lowest responsible bidder exceeds available funds, to negotiate with the lowest responsible bidder to obtain a contract price within available funds, which negotiations may include, but not be limited to, modifications to the scope of work, materials and equipment to be furnished, time for performance, price and other such terms as the Executive Director deems appropriate.

Copies of the Contract Documents may be obtained at the office of Schnabel Engineering located at 6445 Shiloh Road, Suite A, Alpharetta, GA 30005 upon payment of $500.00 for each set of documents so obtained.  Portions of the project are considered critical infrastructure and are, therefore not subject to the Freedom of Information Act (FOIA) requests.  Consequently, unsuccessful bidders are required to return all copies of the bidding documents.  Upon receipt of the returned bidding documents, the Engineer will refund $200.00 of the $500.00 fee paid by the Contractor.  All questions should be directed to Mr. JR Collins, P.E., at (770) 781-8008.

Neither the OWNER nor the ENGINEER will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.

A pre-bid conference will be held on July 8, 2020 via a web conferencing facility to review the scope of work and clarify any aspect of the work that may be in question.  The time and web conferencing sign-in information will be provided in an addendum three days before the conference. Bidders are strongly encouraged to attend and participate in the web conference.  Bidders will be allowed to visit the project site upon request. All visits shall be coordinated through the Owner’s contact: Victoria Fort at (434) 977-2970 Ext. 205 or vfort@rivanna.org. Contact at Schnabel Engineering shall be JR Collins, P.E., (770) 781-8008 for all technical questions.

Bidders must certify that they do not and will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed or national origin, and so certify with the form included in the Proposal.  Bidders must comply with the President’s Executive Order #11246, prohibiting discrimination in employment regarding race, color, creed, sex, or national origin, and executive Order #12138 and #11625 regarding utilization of MBE/WBE firms.  Bidders must comply with the Civil Rights Act of 1964.

Rivanna Solid Waste Authority

There are no proposals or bids due at this time.


Procurement Policy Notice

General Purchase Order Provisions

Sole Source Vendors